| Copyright (c) Queen's Printer, Victoria, British Columbia, Canada |
IMPORTANT INFORMATION |
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B.C. Reg. 65/2004 O.C. 201/2004 |
Deposited February 27, 2004 effective March 29, 2004 |
[includes amendments up to B.C. Reg. 312/2007, October 29, 2007]
1 In this regulation:
"Act" means the Business Corporations Act;
"electronic" means created, recorded, transmitted or stored in digital or other intangible form by electronic, magnetic or optical means or by any other similar means;
"generally accepted accounting principles" means the principles recommended in the Handbook of the Canadian Institute of Chartered Accountants.
2 (1) In this section, "delivery address"means, for an office, the location of that office identified by an address that describes a unique and identifiable location that is accessible to the public during statutory business hours for the delivery of records, but does not include a post office box.
(2) For the purposes of the Act, the prescribed address for a director or officer of a company must be whichever of the following is selected by the director or officer:
(a) the delivery address and, if different, the mailing address for the office at which the individual can usually be served with records during statutory business hours;
(b) the delivery address and, if different, the mailing address of the individual’s residence.
[am. B.C. Reg. 315/2004, s. 1.]
3 (1) The number of days prescribed for paragraph (a) (i) of the definition of "exceptional resolution" in section 1 of the Act, paragraph (a) (i) of the definition of "special resolution" in section 1 of the Act and paragraph (a) (i) of the definition of "special separate resolution" in section 1 of the Act and for sections 167 (5) (a), 169 (1), 171 (2) (b), 240 (1), 271 (2), 284 (3) and 289 (1) (a) (ii) and (c) of the Act is,
(a) if the company to which the period relates is a public company, 21 days or any longer period specified in the company's articles or memorandum, or
(b) if the company to which the period relates is not a public company,
(i) the period specified in its articles or memorandum, if that period is at least 10 days, or
(ii) if no period of at least 10 days is specified, 21 days.
(1.1) A company's articles or memorandum may specify different periods for the different matters referred to in subsection (1).
(2) Nothing in subsection (1) of this section prevents the court from directing a different period of notice under section 291 (2) (b) of the Act.
[am. B.C. Reg. 307/2006, s. 1.]
3.1 The following persons are prescribed for the purposes of section 51.21 (3) (c) of the Act:
(a) ULC Grocery Ltd.;
(b) ULC Urban Learning Canada Inc.
[en. B.C. Reg. 312/2007, s. 1.]
Part 2 — Communication of Information and Records
4 The following methods of sending a record are prescribed for the purposes of section 7 (1) (c) (iv) of the Act:
(a) sending the record by fax to the fax number provided by the recipient for the sending of that record or records of that class;
(b) sending the record by e-mail to the e-mail address provided by the recipient for the sending of that record or records of that class.
5 The following methods of furnishing a record are prescribed for the purposes of section 8 (1) (c) of the Act:
(a) furnishing the record by fax to the fax number provided by the recipient for the furnishing of that record or records of that class;
(b) furnishing the record by e-mail to the e-mail address provided by the recipient for the furnishing of that record or records of that class.
6 For the purposes of sections 13 (3) (c), 263 (5) (a) (iii), 266 (7) (c), 281 (c), 286 (2), 303 (2) (c), 311 (2), 345 (c), 359 (4), 361 (4), 367 (1) (a), 377 (2) (d), 379 (3) (d), 382 (3) (b), 383 (3) (b), 399, 422 (3) and 424 of the Act, a record referred to in those sections must be published by being published on a website maintained by or on behalf of the government.
7 (1) For the purposes of sections 22 (4), 26 (1), 28 (1) and (2) and 382 (1) (b) (ii) of the Act, a name must not resemble the name of a company, a name by which any other corporation has been incorporated in British Columbia, a name that has been reserved under section 22 of the Act or a name by which a foreign entity has been registered as an extraprovincial company to such an extent that, in the opinion of the registrar, the name is likely to confuse or mislead.
(2) Subsection (1) does not apply to a federal corporation.
7.1 (1) Subject to subsection (2), in the Act and this regulation, "incorporation number" means, in relation to a company, the unique combination of alphabetic characters and numerals attributed to the company on its recognition under the Act or a former Companies Act, and includes any amendments to that combination of alphabetic characters and numerals effected by the registrar for the better functioning of the registry.
(2) In sections 10 (3) (d) (ii), 21 (1) (b), 51.21 (4) (b), 263 (3) (c), 266 (4) (b) (ii), 275 (2) (b) (i) (C), 302 (2) (b) (ii), 355 (2) (c) (i), 357 (2) (a) and 366 (1) (b) of the Act, "incorporation number" means the numerals that form part of the incorporation number, but does not include the alphabetic character or characters that precede those numerals.
(3) Nothing in subsection (1) precludes the incorporation number of a company from being abbreviated by removing either or both of the alphabetic characters and the zeros that precede the first numeral of the incorporation number that is not a zero.
[en. B.C. Reg. 315/2004, s. 2; am. B.C. Reg. 312/2007, s. 2.]
8 A foreign entity must not adopt an assumed name under the Act unless its name contravenes the Act or this regulation.
9 (1) An assumed name of a foreign corporation that is not a foreign unlimited liability corporation within the meaning of section 51.1 of the Act must have the word "Limited", "Limitée", "Incorporated", "Incorporée" or "Corporation" or the abbreviation "Ltd.", "Ltée", "Inc." or "Corp." as part of and at the end of it.
(2) An assumed name of a limited liability company must have the words "Limited Liability Company" or the abbreviation "LLC" as part of and at the end of it.
(3) An assumed name of a foreign corporation that is a foreign unlimited liability corporation within the meaning of section 51.1 of the Act must have the words "Unlimited Liability Company" or "Unlimited Liability Corporation" or the abbreviation "ULC" as part of and at the end of it.
[am. B.C. Reg. 312/2007, s. 3.]
10 If a company intends to use a translation of its name outside Canada, the translation of the name that it includes in its notice of articles and articles must be set out in letters from the English alphabet.
11 Records referred to in section 42 of the Act, wherever kept, may be kept
(a) in an electronic form,
(b) in a microfilmed form, or
(c) in a bound or looseleaf form.
[en. B.C. Reg. 307/2006, s. 2.]
12 The fee prescribed under section 46 (5) of the Act for the inspection of records is $10 per day.
[am. B.C. Reg. 307/2006, s. 3.]
13 Despite any restriction imposed under section 46 (8) of the Act on the time or times during which a person may inspect a company's records, the company must ensure that the company's records are open for inspection for a period of at least 2 consecutive hours per day within statutory business hours.
14 The fee prescribed for a copy of records under section 48 (1) of the Act is $0.50 per page.
15 The maximum amount that may be charged under section 109 of the Act to replace a share certificate is $2.
16 (1) The period prescribed for section 167 (7) (b) of the Act is 5 years.
(2) For the purposes of section 167 (7) (b) of the Act, the prescribed amount of support for a resolution to transact the business stated in the requisition is
(a) 3% of the total number of shares voted on the resolution if the resolution was introduced at only one of the general meetings of shareholders held within the period referred to in subsection (1) of this section,
(b) 6% of the total number of shares voted on the resolution at its last submission to shareholders if the requisition was introduced at 2 general meetings of shareholders held within the period referred to in subsection (1), or
(c) 10% of the total number of shares voted on the resolution at its last submission to shareholders if the requisition was introduced at 3 or more general meetings of shareholders held within the period referred to in subsection (1).
17 The amount prescribed for section 188 (1) (b) (ii) of the Act is $2 000.
18 (1) The period prescribed for section 189 (5) (c) of the Act is 5 years.
(2) For the purposes of section 189 (5) (c) of the Act, the prescribed minimum amount of support for a shareholders' proposal is
(a) 3% of the total number of shares voted on the proposal if the proposal was introduced at only one of the general meetings of shareholders held within the period referred to in subsection (1) of this section,
(b) 6% of the total number of shares voted on the proposal at its last submission to shareholders if the proposal was introduced at 2 of the general meetings of shareholders held within the period referred to in subsection (1), and
(c) 10% of the total number of shares voted on the proposal at its last submission to shareholders if the proposal was introduced at 3 or more of the general meetings of shareholders held within the period referred to in subsection (1).
19 The fraction of votes prescribed for paragraph (b) of the definition of "insider" in section 192 (1) of the Act is 1/10.
20 The period prescribed for section 196 (1) of the Act is 7 years.
21 (1) The financial statements required for a company under Part 6 of the Act must be prepared in accordance with generally accepted accounting principles and must include
(a) a balance sheet,
(b) a statement of retained earnings,
(c) an income statement, and
(d) a cash flow statement.
(2) Despite subsection (1), the financial statements required for a company under Part 6 of the Act for a financial year need not be prepared in accordance with generally accepted accounting principles if the shareholders of the company, whether or not their shares otherwise carry the right to vote, resolve, by unanimous resolution, to waive those principles for that financial year.
(3) The financial statements referred to in subsection (1) or (2) need not be designated by the names set out in subsection (1) (a) to (d).
[am. B.C. Reg. 307/2006, s. 4.]
22 An auditor appointed under Part 7 of the Act must make a report on the financial statements referred to in section 21 (1) of this regulation that are prepared during the auditor's term of office and must state in the report whether, in the auditor's opinion,
(a) the financial statements present fairly, in all material respects, the financial position of the company at the end of the period and the results of its operations for the period then ended, and
(b) the financial statements have been prepared in accordance with generally accepted accounting principles.
23 The amount prescribed for section 278 (1) (a) of the Act is $1 000.
23.1 An unlimited liability corporation under the Business Corporations Act (Alberta) must not be continued into British Columbia as an unlimited liability company unless there is provided to the registrar, in addition to the records required under section 302 of the Act,
(a) an affidavit of a director of the corporation stating that the director believes and has reasonable grounds for believing that
(i) the corporation is, and the continued unlimited liability company will be, able to pay its liabilities as they become due, and
(ii) the realizable value of the continued unlimited liability company’s assets will not be less than the aggregate of its liabilities, or
(b) an order approving the continuation from a court of competent jurisdiction in Alberta.
[en. B.C. Reg. 312/2007, s. 5.]
Part 10 — Liquidation and Dissolution
24 The amount prescribed for section 322 (1) (b) of the Act is $1 000.
25 The period prescribed for section 351 (2) of the Act is 2 years.
25.1 For the purposes of section 351 (4) (b) of the Act, a dissolved company's records may be retained
(a) in an electronic form,
(b) in a microfilmed form, or
(c) in a bound or looseleaf form.
[en. B.C. Reg. 307/2006, s. 5.]
26 Despite any restriction imposed under section 352 (4) of the Act on the time or times during which a person may inspect records referred to in section 352 (1) or (2) of the Act, the person who is required under section 351 (2) of the Act to retain and produce those records must permit inspection of those records for a period of at least 2 consecutive hours per day within statutory business hours.
27 The fee prescribed for the inspection of records under section 352 (1) (a) or (2) (a) of the Act is $10 per day.
28 The fee prescribed for a copy of records under section 352 (1) (b) or (2) (b) of the Act is $0.50 per page.
Part 11 — Pre-existing Extraprovincial Companies
29 If, on the coming into force of the Act, a pre-existing extraprovincial company has, as its attorney, a person that is neither an individual nor a company, the extraprovincial company need not comply with section 386 (2) of the Act until the later of
(a) the date that is 6 months after the date on which the Act comes into force, and
(b) the date by which the extraprovincial company is required to file its annual report under section 380 of the Act.
30 (1) Subject to subsection (2), unless otherwise allowed or required by the registrar, a record that is to be filed with the registrar must be submitted for filing in paper form.
(2) Unless otherwise allowed or required by the registrar, the following records must be submitted for filing with the registrar in an electronic format that is compatible with the technical requirements of the registrar:
(a) an incorporation application;
(b) a notice of change of address under section 35 or 36 of the Act;
(c) an annual report under section 51 or 380 of the Act;
(d) a notice of change of directors;
(e) a notice of alteration;
(f) an amalgamation application;
(g) a continuation application;
(h) a post-restoration transition application;
(i) a transition application;
(j) applications for dissolution under section 316 of the Act;
(k) a registration statement referred to in section 376 (1) (c) (i) of the Act.
[am. B.C. Regs. 307/2006, s. 6; 40/2007.]
31 The following classes of records are prescribed for the purposes of section 410 (1) (b) of the Act:
(a) incorporation applications;
(b) notices of alteration;
(c) amalgamation applications;
(d) applications for dissolution under section 316 of the Act.
[am. B.C. Reg. 307/2006, s. 7.]
32 The registrar may have a record microfilmed for the purposes of section 412 (1) of the Act.
33 A record may be certified to be a true copy for the purposes of section 418 (2) of the Act by adding a cover page to the record bearing a statement, signed by the registrar or by a person designated as a signing officer by the registrar, to the effect that the record is a true copy of the record of which it purports to be a copy.
34 Except on Saturdays and holidays, the office of the registrar is to be open to the public for the transaction of business every day from 9 a.m. until 4 p.m.
35 The fine prescribed for the purposes of section 428 (3) of the Act is $100.
36 The fine prescribed for the purposes of section 428 (4) of the Act is $50.
37 Despite sections 18, 268 (2), 282 (3), 305 (2) and 364 (1) of the Business Corporations Act, if a pre-existing company has not complied with section 370 (1) (a) or 436 (1) (a) of the Business Corporations Act, the certificate of incorporation, the certificate of conversion, the certificate of amalgamation, the certificate of restoration or the certificate of continuation, as the case may be, that applied to the pre-existing company before the coming into force of the Business Corporations Act constitutes conclusive evidence that
(a) the pre-existing company has been duly incorporated, has been duly converted, has duly resulted from an amalgamation, has been duly restored or has been duly continued, as the case may be, and
(b) every requirement of the applicable former Companies Act in respect of the matters certified in the certificate and of matters precedent to it has been complied with.
[am. B.C. Reg. 315/2004, s. 3.]
38 If, before the coming into force of the Business Corporations Act, an order was obtained to approve an amalgamation under section 249 of the Company Act, 1996, an application for that amalgamation may be made in reliance on that order after the coming into force of the Business Corporations Act, and, for that purpose, a reference in section 275 (2) (a) (i) of the Business Corporations Act to an order obtained under section 276 or 278 (3) (b) (ii) of the Business Corporations Act is deemed to include a reference to the order obtained under section 249 of the Company Act, 1996.
39 If, before the coming into force of the Business Corporations Act, an order was obtained to approve a compromise or arrangement under section 252 or 254 of the Company Act, 1996, an application to give effect to the provisions of the compromise or arrangement may be made in reliance on that order after the coming into force of the Business Corporations Act, and, for that purpose, a reference in any of sections 292 to 295 of the Business Corporations Act to an order obtained under section 291 of the Business Corporations Act is deemed to include a reference to the order obtained under section 252 or 254 of the Company Act, 1996.
40 If, before the coming into force of the Business Corporations Act, an order was obtained to approve a restoration under section 262 of the Company Act, 1996, an application for that restoration may be made in reliance on that order after the coming into force of the Business Corporations Act, and, for that purpose, a reference in section 362 (1) (a) of the Business Corporations Act to an order obtained under section 360 (5) or 361 (2) (a) or (b) of the Business Corporations Act is deemed to include a reference to the order obtained under section 262 of the Company Act, 1996.
41 Despite section 372 (3) (b) and 438 (3) (b) of the Business Corporations Act, a pre-existing company need not include in its articles under those sections any provision of its memorandum respecting its subscribers, their names, addresses and occupations and the number and types of shares taken by those subscribers.
41.1 If a pre-existing company wishing to file with the registrar a post-restoration transition application under section 370 (1) (a) of the Act or a transition application under section 436 (1) (a) of the Act has shares that do not have an identifying name, those shares must, despite sections 54 (3) (c), 371 (2) (b) (vi) and 437 (2) (b) (viii) of the Act, be given a unique identifying name in the notice of articles that is contained within that post-restoration transition application or transition application, as the case may be.
[en. B.C. Reg. 315/2004, s. 4.]
42 For the purposes of section 261 of the Act, the set of articles contained in Table 1 is prescribed.
Part 16 — Statutory Reporting Company Provisions
43 (1) The provisions contained in Table 2 are designated as the Statutory Reporting Company Provisions for the purposes of section 433 of the Act.
(2) A reference to "the Company" in a provision of the Statutory Reporting Company Provisions that is included in the articles of a company is deemed to be a reference to that company whether or not that company is referred to by that term elsewhere in those articles.
44
The following statement is prescribed for the purposes of section 434 (1) (a) of the Act:
"The Statutory Reporting Company Provisions prescribed in Table 2 of the Business Corporations Regulation apply to this company."
Part 17 — Pre-existing Company Provisions
45 The provisions contained in Table 3 are designated as the Pre-existing Company Provisions for the purposes of section 442.1 of the Act.
[am. B.C. Regs. 315/2004, ss. 5 to 9; 186/2007.]
Articles
.......................................................
Name of Company (the "Company")
Part 1 — Interpretation
1.1 Without limiting Article 1.2, in these articles, unless the context requires otherwise:
"adjourned meeting" means the meeting to which a meeting is adjourned under Article 8.6 or 8.10;
"appropriate person" has the same meaning as in the Securities Transfer Act;
"board" and "directors" mean the directors or sole director of the Company for the time being;
" Business Corporations Act " means the Business Corporations Act, S.B.C. 2002, c.57, and includes its regulations;
" Interpretation Act " means the Interpretation Act, R.S.B.C. 1996, c. 238;
"protected purchaser" has the same meaning as in the Securities Transfer Act;
"trustee", in relation to a shareholder, means the personal or other legal representative of the shareholder, and includes a trustee in bankruptcy of the shareholder.
1.2 The definitions in the Business Corporations Act apply to these articles.
1.3 The Interpretation Act applies to the interpretation of these articles as if these articles were an enactment.
1.4 If there is a conflict between a definition in the Business Corporations Act and a definition or rule in the Interpretation Act relating to a term used in these articles, the definition in the Business Corporations Act will prevail in relation to the use of the term in these articles.
1.5 If there is a conflict between these articles and the Business Corporations Act, the Business Corporations Act will prevail.
Part 2 — Shares and Share Certificates
2.1 Each share certificate issued by the Company must comply with, and be signed as required by, the Business Corporations Act.
2.2 Each shareholder is entitled, without charge, to one certificate representing the share or shares of each class or series of shares held by the shareholder.
2.3 Any share certificate to which a shareholder is entitled may be sent to the shareholder by mail and neither the Company nor any agent is liable for any loss to the shareholder because the certificate sent is lost in the mail or stolen.
2.4 If the directors are satisfied that a share certificate is worn out or defaced, they must, on production to them of the certificate and on such other terms, if any, as they think fit,
(a) order the certificate to be cancelled, and
(b) issue a replacement share certificate.
2.5 If a person entitled to a share certificate claims that the share certificate has been lost, destroyed or wrongfully taken, the Company must issue a new share certificate, if the person
(a) so requests before the Company has notice that the lost, destroyed or wrongfully taken share certificate has been acquired by a protected purchaser,
(b) provides the Company with an indemnity bond sufficient, in the judgment of the directors, to protect the Company from any loss that the Company may suffer by issuing a new certificate, and
(c) satisfies any other reasonable requirements imposed by the Company.
2.51 A person entitled to a share certificate may not assert against the Company a claim for a new share certificate under Article 2.5 if
(a) the share certificate has been lost, apparently destroyed or wrongfully taken and the person fails to notify the Company of that fact within a reasonable time after the person has notice of it, and
(b) the Company registers a transfer of the shares represented by the certificate before receiving a notice of the loss, apparent destruction or wrongful taking of the share certificate.
2.6 If a shareholder surrenders a share certificate to the Company with a written request that the Company issue in the shareholder's name 2 or more certificates, each representing a specified number of shares and in the aggregate representing the same number of shares as the certificate so surrendered, the Company must cancel the surrendered certificate and issue replacement share certificates in accordance with that request.
Part 3 — Issue of Shares
3.1 The directors may, subject to the rights of the holders of the issued shares of the Company, issue, allot, sell, grant options on or otherwise dispose of the unissued shares, and issued shares held by the Company, at the times, to the persons, including directors, in the manner, on the terms and conditions and for the issue prices that the directors, in their absolute discretion, may determine.
3.2 Except as required by law or these articles, the Company need not recognize or provide for any person's interests in or rights to a share unless that person is the shareholder of the share.
Part 4 — Share Transfers
4.1 If the Company has issued, or may be required to issue, a share certificate in respect of a share of the Company, a transfer of that share must not be registered unless the Company, or the transfer agent or registrar for the applicable class or series of shares, has received
(a) the share certificate, if any,
(b) a written instrument of transfer, which instrument of transfer may be on a separate document or on the share certificate, endorsed by
(i) the shareholder,
(ii) any other appropriate person, or
(iii) an agent who has actual authority to act on behalf of the shareholder or appropriate person, and
(c) any other evidence reasonably required by the Company, or by the transfer agent or registrar for the applicable class or series of shares, to prove
(i) the title of the transferor,
(ii) the transferor's right to transfer the share,
(iii) that the endorsement is genuine and authorized, or
(iv) that the transfer is rightful or is to a protected purchaser.
4.4 There must be paid to the Company, in relation to the registration of any transfer, the amount determined by the directors.
Part 5 — Purchase of Shares
5.1 Subject to the special rights and restrictions attached to any class or series of shares, the Company may, if it is authorized to do so by the directors, purchase or otherwise acquire any of its shares.
Part 6 — Borrowing Powers
6.1 The directors may from time to time on behalf of the Company
(a) borrow money in the manner and amount, on the security, from the sources and on the terms and conditions that they consider appropriate,
(b) issue bonds, debentures and other debt obligations either outright or as security for any liability or obligation of the Company or any other person,
(c) guarantee the repayment of money by any other person or the performance of any obligation of any other person, and
(d) mortgage or charge, whether by way of specific or floating charge, or give other security on the whole or any part of the present and future undertaking of the Company.
Part 7 — General Meetings
7.1 Unless an annual general meeting is deferred or waived in accordance with section 182 (2) (a) or (c) of the Business Corporations Act, the Company must hold its first annual general meeting within 18 months after the date on which it was incorporated or otherwise recognized, and after that must hold an annual general meeting at least once in each calendar year and not more than 15 months after the last annual general meeting.
7.2 If all of the shareholders who are entitled to vote at an annual general meeting consent by a unanimous resolution under section 182 (2) (b) of the Business Corporations Act to all of the business that is required to be transacted at that annual general meeting, the annual general meeting is deemed to have been held on the date selected, under section 182 (3) of the Business Corporations Act, in the unanimous resolution.
7.3 The directors may, whenever they think fit, call a meeting of shareholders.
7.4 If a meeting of shareholders is to consider special business within the meaning of Article 8.1, the notice of meeting must
(a) state the general nature of the special business, and
(b) if the special business includes considering, approving, ratifying, adopting or authorizing any document or the signing of or giving of effect to any document, have attached to it a copy of the document or state that a copy of the document will be available for inspection by shareholders
(i) at the Company's records office, or at such other reasonably accessible location in British Columbia as is specified by the notice, and
(ii) during statutory business hours on any one or more specified days before the day set for the holding of the meeting.
[am. B.C. Reg. 315/2004, s. 6.]
Part 8 — Proceedings at Meetings of Shareholders
8.1 At a meeting of shareholders, the following business is special business:
(a) at a meeting of shareholders that is not an annual general meeting, all business is special business except business relating to the conduct of or voting at the meeting;
(b) at an annual general meeting, all business is special business except for the following:
(i) business relating to the conduct of, or voting at, the meeting;
(ii) consideration of any financial statements of the Company presented to the meeting;
(iii) consideration of any reports of the directors or auditor;
(iv) the setting or changing of the number of directors;
(v) the election or appointment of directors;
(vi) the appointment of an auditor;
(vii) the setting of the remuneration of an auditor;
(viii) business arising out of a report of the directors not requiring the passing of a special resolution or an exceptional resolution.
8.2 Subject to the special rights and restrictions attached to the shares of any class or series of shares, the quorum for the transaction of business at a meeting of shareholders is 2 persons who are, or who represent by proxy, shareholders who, in the aggregate, hold at least 1/20 of the issued shares entitled to be voted at the meeting.
8.3 If there is only one shareholder entitled to vote at a meeting of shareholders,
(a) the quorum is one person who is, or who represents by proxy, that shareholder, and
(b) that shareholder, present in person or by proxy, may constitute the meeting.
8.4 The directors, the president, if any, the secretary, if any, and any lawyer or auditor for the Company are entitled to attend any meeting of shareholders, but if any of those persons does attend a meeting of shareholders, that person is not to be counted in the quorum, and is not entitled to vote at the meeting, unless that person is a shareholder or proxy holder entitled to vote at the meeting.
8.5 No business, other than the election of a chair of the meeting and the adjournment of the meeting, may be transacted at any meeting of shareholders unless a quorum of shareholders entitled to vote is present at the commencement of the meeting.
8.6 If, within 1/2 hour from the time set for the holding of a meeting of shareholders, a quorum is not present,
(a) in the case of a general meeting convened by requisition of shareholders, the meeting is dissolved, and
(b) in the case of any other meeting of shareholders, the meeting stands adjourned to the same day in the next week at the same time and place.
8.7 If, at the meeting to which the first meeting referred to in Article 8.6 was adjourned, a quorum is not present within 1/2 hour from the time set for the holding of the meeting, the persons present and being, or representing by proxy, shareholders entitled to attend and vote at the meeting constitute a quorum.
8.8 The following individual is entitled to preside as chair at a meeting of shareholders:
(a) the chair of the board, if any;
(b) if the chair of the board is absent or unwilling to act as chair of the meeting, the president, if any.
8.9 If, at any meeting of shareholders, there is no chair of the board or president present within 15 minutes after the time set for holding the meeting, or if the chair of the board and the president are unwilling to act as chair of the meeting, or if the chair of the board and the president have advised the secretary, if any, or any director present at the meeting, that they will not be present at the meeting, the directors present must choose one of their number to be chair of the meeting or if all of the directors present decline to take the chair or fail to so choose or if no director is present, the shareholders present in person or by proxy must choose any person present at the meeting to chair the meeting.
8.10 The chair of a meeting of shareholders may, and if so directed by the meeting must, adjourn the meeting from time to time and from place to place, but no business may be transacted at any adjourned meeting other than the business left unfinished at the meeting from which the adjournment took place.
8.11 It is not necessary to give any notice of an adjourned meeting or of the business to be transacted at an adjourned meeting of shareholders except that, when a meeting is adjourned for 30 days or more, notice of the adjourned meeting must be given as in the case of the original meeting.
8.12 No motion proposed at a meeting of shareholders need be seconded unless the chair of the meeting rules otherwise, and the chair of any meeting of shareholders is entitled to propose or second a motion.
8.13 Subject to Article 8.14, if a poll is duly demanded at a meeting of shareholders,
(a) the poll must be taken
(i) at the meeting, or within 7 days after the date of the meeting, as the chair of the meeting directs, and
(ii) in the manner, at the time and at the place that the chair of the meeting directs,
(b) the result of the poll is deemed to be a resolution of and passed at the meeting at which the poll is demanded, and
(c) the demand for the poll may be withdrawn.
8.14 A poll demanded at a meeting of shareholders on a question of adjournment must be taken immediately at the meeting.
8.15 The demand for a poll at a meeting of shareholders does not, unless the chair of the meeting so rules, prevent the continuation of a meeting for the transaction of any business other than the question on which a poll has been demanded.
8.16 No poll may be demanded in respect of the vote by which a chair of a meeting of shareholders is elected.
8.17 On a poll, a shareholder entitled to more than one vote need not cast all the votes in the same way.
8.18 In the case of any dispute as to the admission or rejection of a vote given on a poll, the chair of the meeting must determine the same, and his or her determination made in good faith is final and conclusive.
8.19 In case of an equality of votes, the chair of a meeting of shareholders does not, either on a show of hands or on a poll, have a casting or second vote in addition to the vote or votes to which the chair may be entitled as a shareholder.
8.20 The chair of a meeting of shareholders must declare to the meeting the decision on every question in accordance with the result of the show of hands or the poll, as the case may be, and that decision must be entered in the minutes of the meeting.
Part 9 — Votes of Shareholders
9.1 Subject to any special rights or restrictions attached to any shares and to the restrictions imposed on joint registered holders of shares under Article 9.3,
(a) on a vote by show of hands, every person present who is a shareholder or proxy holder and entitled to vote at the meeting has one vote, and
(b) on a poll, every shareholder entitled to vote has one vote in respect of each share held by that shareholder that carries the right to vote on that poll and may exercise that vote either in person or by proxy.
9.2 A person who is not a shareholder may vote on a resolution at a meeting of shareholders, whether on a show of hands or on a poll, and may appoint a proxy holder to act at the meeting in relation to that resolution, if, before doing so, the person satisfies the chair of the meeting at which the resolution is to be considered, or the directors, that the person is a trustee for a shareholder who is entitled to vote on the resolution.
9.3 If there are joint shareholders registered in respect of any share,
(a) any one of the joint shareholders may vote at any meeting, either personally or by proxy, in respect of the share as if that joint shareholder were solely entitled to it, or
(b) if more than one of the joint shareholders is present at any meeting, personally or by proxy, the joint shareholder present whose name stands first on the central securities register in respect of the share is alone entitled to vote in respect of that share.
9.4 Two or more trustees of a shareholder in whose sole name any share is registered are, for the purposes of Article 9.3, deemed to be joint shareholders.
9.5 If a corporation that is not a subsidiary of the Company is a shareholder, that corporation may appoint a person to act as its representative at any meeting of shareholders of the Company, and,
(a) for that purpose, the instrument appointing a representative must
(i) be received at the registered office of the Company or at any other place specified, in the notice calling the meeting, for the receipt of proxies, at least 2 business days before the day set for the holding of the meeting, or
(ii) be provided, at the meeting, to the chair of the meeting, and
(b) if a representative is appointed under this Article,
(i) the representative is entitled to exercise in respect of and at that meeting the same rights on behalf of the corporation that the representative represents as that corporation could exercise if it were a shareholder who is an individual, including, without limitation, the right to appoint a proxy holder, and
(ii) the representative, if present at the meeting, is to be counted for the purpose of forming a quorum and is deemed to be a shareholder present in person at the meeting.
9.6 Articles 9.7 to 9.13 do not apply to the Company if and for so long as it is a public company or a pre-existing reporting company.
9.7 Every shareholder of the Company, including a corporation that is a shareholder but not a subsidiary of the Company, entitled to vote at a meeting of shareholders of the Company may, by proxy, appoint a proxy holder to attend and act at the meeting in the manner, to the extent and with the powers conferred by the proxy.
9.8 A shareholder may appoint one or more alternate proxy holders to act in the place of an absent proxy holder.
9.9 A person must not be appointed as a proxy holder unless the person is a shareholder, although a person who is not a shareholder may be appointed as a proxy holder if
(a) the person appointing the proxy holder is a corporation or a representative of a corporation appointed under Article 9.5,
(b) the Company has at the time of the meeting for which the proxy holder is to be appointed only one shareholder entitled to vote at the meeting, or
(c) the shareholders present in person or by proxy at and entitled to vote at the meeting for which the proxy holder is to be appointed, by a resolution on which the proxy holder is not entitled to vote but in respect of which the proxy holder is to be counted in the quorum, permit the proxy holder to attend and vote at the meeting.
9.10 A proxy, whether for a specified meeting or otherwise, must be either in the following form or in any other form approved by the directors or the chair of the meeting:
| (Name of Company) | |
| The undersigned, being a shareholder of the above named Company, hereby appoints ......................................, or, failing that person, ..........................................., as proxy holder for the undersigned to attend, act and vote for and on behalf of the undersigned at the meeting of shareholders to be held on the ........... day of........................, ........... and at any adjournment of that meeting. | |
| Signed this ........... day of ..............., ........... | |
| ......................................................................... Signature of shareholder |
9.11 A proxy for a meeting of shareholders must
(a) be received at the registered office of the Company or at any other place specified, in the notice calling the meeting, for the receipt of proxies, at least the number of business days specified in the notice, or if no number of days is specified, 2 business days, before the day set for the holding of the meeting, or
(b) unless the notice provides otherwise, be provided, at the meeting, to the chair of the meeting.
9.12 Subject to Article 9.13, every proxy may be revoked by an instrument in writing that is
(a) received at the registered office of the Company at any time up to and including the last business day before the day set for the holding of the meeting at which the proxy is to be used, or
(b) provided at the meeting to the chair of the meeting.
9.13 An instrument referred to in Article 9.12 must be signed as follows:
(a) if the shareholder for whom the proxy holder is appointed is an individual, the instrument must be signed by the shareholder or his or her trustee;
(b) if the shareholder for whom the proxy holder is appointed is a corporation, the instrument must be signed by the corporation or by a representative appointed for the corporation under Article 9.5.
9.14 A vote given in accordance with the terms of a proxy is valid despite the death or incapacity of the shareholder giving the proxy and despite the revocation of the proxy or the revocation of the authority under which the proxy is given, unless notice in writing of that death, incapacity or revocation is received
(a) at the registered office of the Company, at any time up to and including the last business day before the day set for the holding of the meeting at which the proxy is to be used, or
(b) by the chair of the meeting, before the vote is taken.
9.15 The chair of any meeting of shareholders may, but need not, inquire into the authority of any person to vote at the meeting and may, but need not, demand from that person production of evidence as to the existence of the authority to vote.
Part 10 — Election and Removal of Directors
10.1 The Company must have a board of directors consisting of
(a) subject to paragraph (b), the number of directors that is equal to the number of the Company's first directors, or
(b) the number of directors set by ordinary resolution of the shareholders.
10.2 If the number of directors is changed by the shareholders under Article 10.1 (b),
(a) the change is effective whether or not previous notice of the resolution was given, and
(b) the shareholders may elect, or appoint by ordinary resolution, the directors needed to fill any vacancies in the board of directors that result from that change.
10.3 At every annual general meeting,
(a) the shareholders entitled to vote at the annual general meeting for the election or appointment of directors must elect or appoint a board of directors consisting of the number of directors for the time being required under these articles, and
(b) all the directors cease to hold office immediately before the election or appointment of directors under paragraph (a), but are eligible for re-election or reappointment.
[am. B.C. Reg. 315/2004, s. 7.]
10.4 If the Company fails to hold an annual general meeting in accordance with the Business Corporations Act or fails, at an annual general meeting, to elect or appoint any directors, the directors then in office continue to hold office until the earlier of
(a) the date on which the failure is remedied, and
(b) the date on which they otherwise cease to hold office under the Business Corporations Act or these articles.
10.5 Despite Articles 10.1 and 10.2, the directors may appoint one or more additional directors, but the number of additional directors appointed under this Article must not at any time exceed
(a) 1/3 of the number of first directors, if, at the time of the appointments, one or more of the first directors have not yet completed their first term of office, or
(b) in any other case, 1/3 of the number of the current directors who were elected or appointed as directors other than under this Article.
10.6 An act or proceeding of the directors is not invalid merely because fewer than the number of directors required by Article 10.1 are in office.
Part 11 — Proceedings of Directors
11.1 The directors may meet together for the conduct of business, adjourn and otherwise regulate their meetings as they think fit, and meetings of the board held at regular intervals may be held at the place, at the time and on the notice, if any, that the board may by resolution from time to time determine.
11.2 Meetings of directors are to be chaired by
(a) the chair of the board, if any,
(b) in the absence of the chair of the board, the president, if any, if the president is a director, or
(c) any other director chosen by the directors if
(i) neither the chair of the board nor the president, if a director, is present at the meeting within 15 minutes after the time set for holding the meeting,
(ii) neither the chair of the board nor the president, if a director, is willing to chair the meeting, or
(iii) the chair of the board and the president, if a director, have advised the secretary, if any, or any other director, that they will not be present at the meeting.
11.3 Questions arising at any meeting of directors are to be decided by a majority of votes and, in the case of an equality of votes, the chair of the meeting does not have a second or casting vote.
11.4 A director may, and the secretary, if any, on request of a director must, call a meeting of the board at any time.
11.5 Subject to Articles 11.6 and 11.7, if a meeting of the board is called under Article 11.4, reasonable notice of that meeting, specifying the place, date and time of that meeting, must be given to each of the directors
(a) by mail addressed to the director's address as it appears on the books of the Company or to any other address provided to the Company by the director for this purpose,
(b) by leaving it at the director's prescribed address or at any other address provided to the Company by the director for this purpose, or
(c) orally, by delivery of written notice or by telephone, voice mail, e-mail, fax or any other method of legibly transmitting messages.
11.6 It is not necessary to give notice of a meeting of the directors to a director if
(a) the meeting is to be held immediately following a meeting of shareholders at which that director was elected or appointed or is the meeting of the directors at which that director is appointed, or
(b) the director has filed a waiver under Article 11.8.
11.7 The accidental omission to give notice of any meeting of directors to any director, or the non-receipt of any notice by any director, does not invalidate any proceedings at that meeting.
11.8 Any director may file with the Company a document signed by the director waiving notice of any past, present or future meeting of the directors and may at any time withdraw that waiver with respect to meetings of the directors held after that withdrawal.
11.9 After a director files a waiver under Article 11.8 with respect to future meetings of the directors, and until that waiver is withdrawn, notice of any meeting of the directors need not be given to that director unless the director otherwise requires in writing to the Company.
11.10 The quorum necessary for the transaction of the business of the directors may be set by the directors and, if not so set, is a majority of the directors.
11.11 If, in accordance with Article 10.1, the number of directors is one, the quorum necessary for the transaction of the business of the directors is one director, and that director may constitute a meeting.
[am. B.C. Reg. 315/2004, s. 8.]
Part 12 — Committees of Directors
12.1 The directors may, by resolution,
(a) appoint one or more committees consisting of the director or directors that they consider appropriate,
(b) delegate to a committee appointed under paragraph (a) any of the directors' powers, except
(i) the power to fill vacancies in the board,
(ii) the power to change the membership of, or fill vacancies in, any committee of the board, and
(iii) the power to appoint or remove officers appointed by the board, and
(c) make any delegation referred to in paragraph (b) subject to the conditions set out in the resolution.
12.2 Any committee formed under Article 12.1, in the exercise of the powers delegated to it, must
(a) conform to any rules that may from time to time be imposed on it by the directors, and
(b) report every act or thing done in exercise of those powers to the earliest meeting of the directors to be held after the act or thing has been done.
12.3 The board may, at any time,
(a) revoke the authority given to a committee, or override a decision made by a committee, except as to acts done before such revocation or overriding,
(b) terminate the appointment of, or change the membership of, a committee, and
(c) fill vacancies in a committee.
12.4 Subject to Article 12.2 (a),
(a) the members of a directors' committee may meet and adjourn as they think proper,
(b) a directors' committee may elect a chair of its meetings but, if no chair of the meeting is elected, or if at any meeting the chair of the meeting is not present within 15 minutes after the time set for holding the meeting, the directors present who are members of the committee may choose one of their number to chair the meeting,
(c) a majority of the members of a directors' committee constitutes a quorum of the committee, and
(d) questions arising at any meeting of a directors' committee are determined by a majority of votes of the members present, and in case of an equality of votes, the chair of the meeting has no second or casting vote.
Part 13 — Officers
13.1 The board may, from time to time, appoint a president, secretary or any other officers that it considers necessary, and none of the individuals appointed as officers need be a member of the board.
13.2 The board may, for each officer,
(a) determine the functions and duties the officer is to perform,
(b) entrust to and confer on the officer any of the powers exercisable by the directors on such terms and conditions and with such restrictions as the directors think fit, and
(c) from time to time revoke, withdraw, alter or vary all or any of the functions, duties and powers of the officer.
13.3 All appointments of officers are to be made on the terms and conditions and at the remuneration (whether by way of salary, fee, commission, participation in profits or otherwise) that the board thinks fit and are subject to termination at the pleasure of the board.
Part 14 — Disclosure of Interest of Directors
14.1 A director may hold any office or place of profit with the Company (other than the office of auditor of the Company) in addition to his or her office of director for the period and on the terms (as to remuneration or otherwise) that the directors may determine.
14.2 No director or intended director is disqualified by his or her office from contracting with the Company either with regard to the holding of any office or place of profit the director holds with the Company or as vendor, purchaser or otherwise.
14.3 Subject to compliance with the provisions of the Business Corporations Act, a director or officer of the Company, or any corporation or firm in which that individual has an interest, may act in a professional capacity for the Company, except as auditor of the Company, and the director or officer or such corporation or firm is entitled to remuneration for professional services as if that individual were not a director or officer.
14.4 A director or officer may be or become a director, officer or employee of, or may otherwise be or become interested in, any corporation, firm or entity in which the Company may be interested as a shareholder or otherwise, and, subject to compliance with the provisions of the Business Corporations Act, the director or officer is not accountable to the Company for any remuneration or other benefits received by him or her as director, officer or employee of, or from his or her interest in, such other corporation, firm or entity.
Part 15 — Indemnification
15.1 The directors must cause the Company to indemnify its directors and former directors, and their respective heirs and personal or other legal representatives to the greatest extent permitted by Division 5 of Part 5 of the Business Corporations Act.
15.2 Each director is deemed to have contracted with the Company on the terms of the indemnity referred to in Article 15.1.
Part 16 — Dividends
16.1 Subject to the rights, if any, of shareholders holding shares with special rights as to dividends, the directors may from time to time declare and authorize payment of any dividends the directors consider appropriate.
16.2 The directors need not give notice to any shareholder of any declaration under Article 16.1.
16.3 Any dividend declared by the directors may be made payable on such date as is fixed by the directors.
16.4 Subject to the rights of shareholders, if any, holding shares with special rights as to dividends, all dividends on shares of any class or series of shares must be declared and paid according to the number of such shares held.
16.5 A resolution declaring a dividend may direct payment of the dividend wholly or partly by the distribution of specific assets or of paid up shares or fractional shares, bonds, debentures or other debt obligations of the Company, or in any one or more of those ways, and, if any difficulty arises in regard to the distribution, the directors may settle the difficulty as they consider expedient, and, in particular, may set the value for distribution of specific assets.
16.7 If a dividend to which a shareholder is entitled includes a fraction of the smallest monetary unit of the currency of the dividend, that fraction may be disregarded in making payment of the dividend and that payment represents full payment of the dividend.
16.8 Any dividend or other distribution payable in cash in respect of shares may be paid by cheque, made payable to the order of the person to whom it is sent, and mailed
(a) subject to paragraphs (b) and (c), to the address of the shareholder,
(b) subject to paragraph (c), in the case of joint shareholders, to the address of the joint shareholder whose name stands first on the central securities register in respect of the shares, or
(c) to the person and to the address as the shareholder or joint shareholders may direct in writing.
16.9 If several persons are joint shareholders of any share, any one of them may give an effective receipt for any dividend, bonus or other money payable in respect of the share.
Part 17 — Accounting Records
17.1 The board must cause adequate accounting records to be kept to record properly the financial affairs and condition of the Company and to comply with the provisions of the Business Corporations Act.
Part 18 — Execution of Instruments under Seal
18.1 The Company's seal, if any, must not be impressed on any record except when that impression is attested by the signature or signatures of
(a) any 2 directors,
(b) any officer, together with any director,
(c) if the Company only has one director, that director, or
(d) any one or more directors or officers or persons as may be determined by resolution of the directors.
18.2 For the purpose of certifying under seal a true copy of any resolution or other document, the seal must be impressed on that copy and, despite Article 18.1, may be attested by the signature of any director or officer.
Part 19 — Notices
19.1 A notice, statement, report or other record may be provided by the Company to the joint registered shareholders of a share by providing the notice to the joint registered shareholder whose name stands first on the central securities register in respect of the share.
[am. B.C. Reg. 315/2004, s. 9.]
19.2 If a person becomes entitled to a share as a result of the death, bankruptcy or incapacity of a shareholder, the Company may provide a notice, statement, report or other record to that person by
(a) mailing the record, addressed to that person
(i) by name, by the title of representative of the deceased or incapacitated shareholder, by the title of trustee of the bankrupt shareholder or by any similar description, and
(ii) at the address, if any, supplied to the Company for that purpose by the person claiming to be so entitled, or
(b) if an address referred to in paragraph (a) (ii) has not been supplied to the Company, by giving the notice in a manner in which it might have been given if the death, bankruptcy or incapacity had not occurred.
Part 20 — Restriction on Share Transfer